PREPARATION GUIDELINES FOR ELECTRONIC PAPERS, POSTERS AND PRESENTATIONS
An archive of all IPPW6 materials (papers, posters and presentations) is planned. Dissemination of this material will follow a two-step process. Workshop materials delivered by noon on Monday, June 23 will be placed on a CD and distributed to all workshop participants on Thursday, June 26. These workshop materials, and any other relevant material received by Friday, August 15 will be electronically archived in a reference-able format and posted for public downloading through the Georgia Tech library.
Authors may deliver paper, poster or presentation material to the workshop organizers through the workshop website, or on a USB disk at the time of registration. Submission of workshop material through the website may be made through the following link, using the username and password setup when loading your abstract:
http://conferences.library.gatech.edu/ippw/index.php/ippw6/1/login
Please note that authors are responsible for gaining proper organizational approval (if required) for publication of this material prior to submission.
We believe that all accepted workshop contributions deserve to be published. We would like this to be a good experience. To ensure that no problems prevent your paper, poster or presentation from being published in a timely manner, please read and follow the directions below.
PAPERS
View an example paper.
- All papers must be approved for public distribution.
- Documents are to be submitted in Microsoft Word with figures, tables, etc. embedded.
- Papers are limited to 20 pages.
- Paper size should be 8½ x 11 inches.
- Use 1-inch margins for left and right sides and for top and bottom. Use ½-inch setting for headers and footers.
- Preferred type for the manuscript is a 10-11 point font, using either Arial or New Times Roman.
- Text should be single-spaced. Double space before and after section headings and between paragraphs for clarity.
- Page number document in footer, bottom center of each page, starting with page # = 1 on the first page of the paper.
- At the left margin of Line 1 of the header should be the name of the conference session in which the paper will be presented.
- Do not include a separate table of contents, list of figures/tables, or any preface or foreword materials as part of your paper.
POSTERS
- All posters must be approved for public distribution.
- A single PDF of the entire poster should be delivered to the workshop organizers.
- Posters should be developed for display on an easel.
- The finished product should be 30” x 40”.
- Participants are welcomed to send their poster (mounted or unmounted) prior to travel to the workshop to: Cindy Pendley, 270 Ferst Drive, Atlanta, GA 30332-0150
- Foam core board (30” x 40”) will be provided on site, as well as pins and clips for mounting the poster to the board.
- Additional presentation items, such as laptops, etc. are discouraged. In general, electrical access will not be provided.
- Poster presenters are encouraged, but not required, to submit an accompanying written paper for inclusion in the proceedings.
PRESENTATIONS
Unless otherwise specified, presentations should be 20 minutes in length, with 5 minutes planned for Q&A. Your presentation materials must be prepared in either Power Point or PDF format. Place the presentation file in a folder and include in the folder label the session number and paper name. If movie or audio files (e.g. *.avi, *.mov, *.mpg, *.wav) are included in your presentation, please do not separate them from the presentation. Keep all files in the same folder with the presentation to allow for proper performance. All presentation material must be approved for public distribution. Be sure to upload your presentation material to the workshop website or deliver your presentation to the conference organizers at registration. This will allow us to be sure that all presentations are available on the computers used during the workshop itself.
Please include the following information on or with all electronic media:
- Session Title
- Publication or Presentation Title
- Author(s)’ Name(s)
- Date Created
- Contact information (phone number & email) for the primary author and/or presenter
SESSION NUMBERS (for reference)
Session I: Current Outlook
Session II:
Session III: Probe Missions to the Giant Planets, Titan and Venus
Session IV: Historical Perspectives
Session V: Ongoing and Proposed EDL Technology Development
Session VI: Extreme Environments
Session VII: Planetary Entry Science Payloads
Session VIII: Current Planetary Probe Science and Technology
Session IX: Sample Return Challenges
Session X: Cross Cutting Technologies
Session XI: Closing Session
